These Zoom tutorials can help employees working from home due to the coronavirus pandemic have more productive video conferences.
With millions of people telecommuting from home due to the COVID-19 coronavirus, meetings that were previously held in person have now been moved online–and lots of workers are now using Zoom, in particular. Whether you are a beginner or a more advanced user of Zoom, these how-to tutorials will help you optimize your virtual meetings.
If you use Zoom, you probably already know that you can share your screen, either a specific window or app, or the entire screen. But Zoom also offers advanced options for sharing more than just your screen. By tapping into these advanced options, you can share a portion of a screen. You can share just the audio and not the video from your computer. And if your system is outfitted with more than one camera, you can share content using that second camera.
Since the coronavirus has forced us all to quarantine and stay at home, Zoom has gained a prominent spot among people who want to see and talk to family, friends, colleagues, and co-workers. The virtual meeting and calling app has been lauded for its simplicity and ease of use. But Zoom has also faced criticism over its loose security measures. Security weaknesses have led to various problems, including the infamous Zoombombing in which total strangers crash a live meeting and use profanity, show pornography, or just enjoy ruining the experience for legitimate participants.
Working from home doesn’t mean you can’t meet with coworkers. Zoom is one of the ways you can stay in touch while apart. If you’re unsure of how to launch a Zoom meeting, follow these steps, and you’ll be chatting face-to-face in no time.
Not everyone has a home office, so folks attending a video meeting might be in a bedroom, kitchen, or other space that all attendees can see when the video is enabled. Letting coworkers into your private space can be uncomfortable, which is why Zoom offers virtual backgrounds that let users easily hide what’s behind them.
Virtual backgrounds are the latest craze in video conferencing. This customizable feature allows you to upload an image and immediately project this as your default backdrop during video chats. That said, why settle for a lackluster virtual background when you can teleport your home office to the main bridge of the USS Enterprise? Exactly. In this gallery, we’ve compiled some of the best Zoom backgrounds from this side of the multiverse and beyond. From insatiable black holes to galaxy-class starships mid-warp drive, we have you covered. Take your Zoom background to the next level with a little interstellar spice added to the mix.
Zoom virtual backgrounds are all the rage right now and for good reason. With the press of a button, you can be virtually transported to a tropical island or a remote wilderness retreat. Little will the rest of your team know that you are in actuality tuning in from your kitchen table. From the mesmerizing dunes of White Sands National Park to the craggy beaches along the California coast, here are 27 of the best Zoom backgrounds for outdoor enthusiasts and adventurers.
These days it seems that nearly everyone is working remotely, and the cool new telecommuting office trend is to have a virtual background for your Zoom meetings. Some co-workers are even competing to see who can come up with the most creative background. Face it, working from home for weeks on end is a bit more fun when you can do it on The Simpson’s couch or while hanging out on retired Admiral Jean-Luc Picard’s bridge aboard the USS Enterprise or even dialing in from the Batcave.
We’ve all done dozens–or hundreds–of Zoom video calls by now. And learned how easy it is to swap out our real background with a virtual one. But it’s not that simple to choose one that looks like it’s a real office or living room. Because sometimes you really don’t want to make a business call from the Batcave. Although sometimes, admittedly, sitting at Leslie Knope’s desk in Pawnee, Ind., is just the ticket. Even if you end up craving waffles all day, just like the character on Parks and Recreation.
“Join us for a drink?” It’s a question that makes you feel either welcome or wary. And whatever your reaction, it’s a common query for office mates. Today, the coronavirus pandemic has sent most office workers to work from home. Many offices are now holding virtual happy hours via conferencing platforms, in which similar casual and social discussions can evolve while physically isolating.
Important meetings need good records, and anyone who has taken notes knows that some details can be missed. Without a doubt, the best way to preserve a record of a meeting is to have a video recording of the entire thing.
In an in-person meeting, you can share a document by simply passing out photocopies. Online meetings, like those performed through Zoom, can make it a bit tricker to share documents and files. Luckily, there’s an easy way to share documents with Zoom meeting participants, whether they’re in your organization or outside of it–it’s even easier than sharing your screen.
Users new to Zoom’s desktop app may find it a bit odd when their face appears while speaking–it’s a bit jarring to say the least when you pop up in your own face! If you want to hide your own video, adjust it so you don’t take over the screen, or bring it back once it’s hidden, this tutorial can help.
Newly remote workers may find themselves using Zoom for the first time and most will probably opt for the Zoom desktop client for Windows or macOS. But, what if your remote work situation still requires moving around, be it inside or out of the house? A desktop video conferencing app won’t cut it. That’s where Zoom Cloud Meetings for iOS and Android come in. If you’re not sure how to get started with Zoom for your mobile device, it’s time to get up to speed.
Sometimes, you need to share a document during a Zoom call. But it’s not stored on your computer or mobile device; it’s stored in the cloud. How can you get to it and share it directly without having to first download it to your device? Among Zoom’s Share options is one that lets you access your cloud-based storage. You can share files from Dropbox, Microsoft OneDrive, Google Drive, and Box.
Frustration can occur on both sides when someone doesn’t understand how to use new technology, but in Zoom’s case there’s an easy way around having to teach someone how to use a completely new app: The Zoom web client. Zoom’s web client has many of the same features as the desktop app, but for users only needing to join meetings as participants, it’s particularly useful: All a meeting attendee has to do is click on the meeting invite link from the host and the web client will do the rest of the work.
One of the coolest features of Zoom’s video conferencing app for desktops is its virtual backgrounds. With just a few clicks, you can replace the room behind you with whatever photo you choose. This feature is available in Zoom Cloud Meetings too, but with a caveat: It’s only available on iOS. Sorry, Android users–you’re stuck displaying the room behind you since Android doesn’t currently support virtual backgrounds in Zoom (it isn’t known when, or if, the feature is coming).
Like sharing documents onscreen with the Zoom desktop app, you can share content from your mobile device relatively easily, though the experience is different on a mobile device than on a desktop. The process to share a document, a presentation, a video, or an image on your screen with Zoom Cloud Meetings also differs slightly between Android and iOS, but not in any functional ways: Some menu items are in different locations and granting permissions to Zoom in Android and iOS look a bit different, but the steps in this tutorial apply to both types of devices.
Video conferencing app Zoom can do a lot of different things to make meeting with people in different locations easy. One feature that comes free with the desktop app is the ability to record Zoom meetings and store them on your computer with the tap of a button. Recording a meeting on Zoom’s desktop app is simple once you’re granted permission by the host, but recording a meeting from the iOS or Android versions of Zoom is a bit more complicated.
Zoom’s G Suite add-on makes connecting the two platforms and scheduling Zoom meetings a snap. One of the less intuitive aspects of Zoom is its meeting scheduler, which can be a bit tricky to get used to. Luckily for G Suite users, Zoom has a Google Calendar integration that makes adding a Zoom call to a Google Calendar event a snap.
Video conferencing app Zoom has had a meteoric rise in users due to the coronavirus outbreak, and with that rise in users has come security woes and an annoying new trend known as “Zoom bombing.” Zoom bombing is, in essence, crashing a digital meeting and doing things like screaming obscenities, broadcasting pornography, and otherwise interrupting people’s attempts to talk to coworkers, family, and friends. It isn’t necessarily harmful, but it’s definitely obnoxious.